A Funnel Full of Ghosts
Ryan runs a popular online fitness coaching business. His webinars were packed with energy and 10,000 people opted in, but most never responded afterward. Only 30 calls were being booked each month.

“People loved the content but once the webinar ended, they vanished,” Ryan said.

Where Things Fell Apart

• Half of leads never clicked a single follow-up email

• Ryan and his VA could only make a few follow-up calls each day

• Most of the few who booked didn’t show up

Sharpen-AI Delivered Two Powerful Agents
Within a week, two new assistants went live:

• A Voice Callback Agent called leads within 60 seconds of webinar exit, sounded natural, and answered key questions

• A WhatsApp Bot followed up with helpful tips and nudges to book a call

Once someone booked, reminders were sent 24 hours, 3 hours, and 30 minutes before the call with a reschedule link.

Here’s What Happened Next

• Discovery calls rose from 30 to 150 per month

• Show-up rates improved from 60% to 90%

• $75,000 in new business was linked directly to the follow-up system

• Conversion from attendee to booked call increased by 312%

“My calendar exploded. I finally get to coach instead of chase leads. People show up ready, excited, and prepared to work,” Ryan said.

Why It Worked

• Instant callbacks kept momentum alive

• WhatsApp messages felt human and authentic

• The reminder sequence protected every slot

• Automation handled all the manual effort, letting Ryan focus on clients

Ryan’s funnel now runs itself, bringing in over 150 calls each month and giving him back the freedom to do what he does best: coach.